JOB TITLE: Department Administrator SOLTE
DEPARTMENT: Global Education
REPORTS TO: Head of the Department
Opening date: 11.11.2024
Deadline: 25.11.2024
PURPOSE: Department Administrators are administrative staff that work at the departmental level and coordinate with the Department Head and school personnel to support and provide guidance on the administration of compliance, financial, personnel, and other related aspects. Department Administrators report to the Heads of Departments.
CONTEXT: As a response to the rapidly changing environment in the Higher Education Sector, WIUT has transitioned to a new Faculty and Academic Administration Structure in early 2020. The new WIUT structure includes three Schools: (i) School of Business and Economics (SOBE); (ii) School of Law, Technology and Education (SOLTE), and (iii) The Graduate School (GS), offering doctoral programmes. Each school contains academic departments. The post holder will be responsible for administrative support and coordination within the Department.
PRINCIPAL ACCOUNTABILITIES:
- to enable the Faculty to manage its affairs and to improve the interface with departments such as HR/Finance/Marketing as well as the close relationship with the Academic Registrars department.
- to develop a staff record system and to interface with the HR system for the support of the Dean and the Faculty Management Team (FTM) in the management of the Staff of the Faculty.
- to provide monitoring information on staff performance collected via a number of instruments.
- to interface with HR and finance on staff records and reports, staff appointments, staff salary structures, etc.
- to oversee the administration of the performance appraisal system and collecting performance statistics for the FMT.
- to handle enquires from students and visitors for the Faculty.
- secretarial support for meetings, including agenda preparation, minutes and action follow- through of meetings.
- preparation of reports as required and other documentation including general record keeping and updating.
- to carry out any other duties as required in consultation with the Dean and Faculty Administration Manager.
PERSON SPECIFICATION
QUALIFICATIONS
- Undergraduate degree
- English language proficiency to a level equivalent of an Academic member of staff
- Knowledge of Uzbek and Russian
EXPERIENCE
- Evidence of work experience in administrative positions
- Experience of working with people and dealing with their needs
- Experience of a higher education institution or similar organisation
APTITUDES, ABILITIES, SKILLS AND PERSONAL QUALITIES
- Ability to communicate effectively with others
- Empathy with student needs and concerns
- Able to keep confidences and respect for others opinions
- Ability to communicate with a range and at different levels in an organisation
- High proficiency in ICT skills
- Open and critical, supportive yet assertive attitude to colleagues
- Ability to follow systems and procedures
- Attentive to details
- Ability to prioritise
Note: This job description does not form part of your contract but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time. Job Holders should be consulted over any changes to this job description before implementation.
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