JOB TITLE: Department Administrator (CPRO)
DEPARTMENT: Center for Policy Research and Outreach (CPRO)
REPORTS TO: Director of CPRO
Opening date: 04.07.2024
Deadline: 22.07.2024
PURPOSE: A key work of the Department Administrator (CPRO) is to support senior management at the CPRO and to monitor all the activities. The Department Administrator (CPRO) will be responsible for managing administrative tasks, providing logistical support for events and meetings, and assisting with various projects as needed. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.
PRINCIPAL ACCOUNTABILITIES:
- Support the CPRO, in developing and delivering the office-related activities.
- Maintain and monitor CPRO office documentation, including incoming and outgoing correspondence.
- To initiate and respond to contact from students and members of staff, over the telephone, through the internet/e-mail, social media (as appropriate), in person and by letter.
- Regularly update and maintain the CPRO webpage and social media pages.
- Assist in planning and coordinating events, workshops, and meetings, including scheduling, venue arrangement, and catering.
- Support financial administration tasks such as processing invoices, expense reports, and reimbursements.
- Assist in writing reports, analyzing data, and various projects.
- Serve as a point of contact for internal and external stakeholders, including staff, clients, and partners.
- Secretarial support for meetings, including agenda preparation, minutes and action follow-through of meetings.
PERSON SPECIFICATION
QUALIFICATIONS
- Undergraduate degree
- English, Uzbek and Russian languages proficiency
EXPERIENCE
- Evidence of work experience in administrative positions
- Experience of working with people and dealing with their needs
- Experience of higher education institution or similar organization
APTITUDES, ABILITIES, SKILLS AND PERSONAL QUALITIES
- Empathy with faculty and student needs and concerns
- Able to keep confidences and respect for others opinions
- Ability to communicate with a range and at different levels in an organization
- ICT skills
- Strong writing skills
- Basic data management skills
- Innovative, and dynamic, with a practical approach
- A strong sense of corporate commitment to the mission and objectives of the University
Note: This job description does not form part of your contract but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time. Job Holders should be consulted over any changes to this job description before implementation.
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