Department: Executive Office
Duty station: Tashkent, Uzbekistan
Date posted: 06.05.2024
Deadline: 13.05.2024
WIUT Background
Westminster International University in Tashkent (WIUT) is the first international university in Uzbekistan to offer a Western-style education with UK qualifications. WIUT was established in 2002 and was voted the number one University in Uzbekistan which produced the top social sciences research by Scopus in 2023. WIUT is still a young university with more than 5,200 students and more than 140 full-time faculty with an established presence and a growing international reputation. WIUT has blended the traditions and standards of British education with the culture and environment of Central Asia.
WIUT’s development strategy is based on three strategic affairs of the University: Student Experience, Staff Experience, and Society Engagement. Our Strategic Priorities are focused on enhancing these three pillars by Strengthening, Smartening and Sustaining them. For more information: https://www.wiut.uz/
Summary of Position and Key Responsibilities
The Head of the Executive Office is responsible for the overall supervision and management of staff and directing activities of the Executive Office including the Rector's Office, International Affairs section, and Labor protection and safety section. This role involves coordinating executive functions, facilitating meetings, overseeing the compliance and management of the University’s documentation and official correspondence, and ensuring effective communication of executive decisions.
The post holder will coordinate and direct the activities of the Executive office staff.
PRINCIPAL ACCOUNTABILITIES:
- To plan, organize, implement and direct all activities of the Executive Office;
- Ensure alignment of systems, documentation processes, and administrative practices with university policies.
- To control and oversee the preparation of the University’s reports to external stakeholders, including all official reports to the Government organizations.
- Develop protocols and policies relevant to the operation and development of the Rector's Office.
- Prepare reports on the performance and activities of the Rector's Office.
- Oversee preparation and presentation of papers by Executive Team members, liaising with university departments as needed.
- Gather intelligence for policy development and review, as directed by executive members.
- Organize and support working groups and policy forums for the Executive Team.
- Monitor outcomes and collect feedback on Executive policies, disseminating outcomes across the university.
- Provide administrative support for partnerships with the University of Westminster, including liaison, reporting, and logistics management.
- Perform any other duties as directed by the Director of Administration and the Senior Management.
PERSON SPECIFICATION
QUALIFICATIONS:
- Undergraduate degree required; Master's degree preferred.
- English language proficiency, excellent knowledge of Uzbek. Knowledge of Russian would be an advantage.
EXPERIENCE:
- Minimum 5 years of professional administrative experience.
- Experience in higher education or similar organizations.
- Previous experience in people management.
APTITUDES, ABILITIES, SKILLS, AND PERSONAL QUALITIES:
- Strong leadership and team management skills.
- Excellent communication abilities.
- Proficiency in organizing activities associated with senior decision-making bodies.
- Ability to communicate effectively with stakeholders at all levels.
- Advanced ICT skills.
- Ability to handle confidential matters with discretion.
- Flexibility and resilience in managing multiple tasks and responsibilities.
Review other job vacancies at: https://www.wiut.uz/job-wiut
