JOB TITLE: Faculty Administration Manager
DEPARTMENT: School
REPORTS TO: Dean of School
PURPOSE: The Faculty Administration Manager provides administrative management of the School across the range of all areas including UG/PG, Teaching and Research. The Faculty Administration Manager supports the development and delivery of the School Strategic Plan, and co-ordinates Schools’ initiatives and activities. The Faculty Administration Manager works closely with the Dean, Associate Deans, Heads of Department and Course Leaders. The Faculty Administration Manager also plays a key role in representing the School within the University.
CONTEXT: As a response to the rapidly changing environment in the Higher Education Sector, WIUT has transitioned to a new Faculty and Academic Administration Structure in early 2020. This new WIUT structure includes three Schools: (i) School of Business and Economics (SOBE); (ii) School of Law, Technology and Education (SOLTE), and (iii) The Graduate School (GS), offering doctoral programmes. The Faculty Administration Manager is a management post responsible for the Administrative support to the School, which includes the administration of the student experience as well as processes and procedures for staff engagement.
PRINCIPAL ACCOUNTABILITIES:
- To engage in the development of Faculty Strategic Plans and be responsible for the monitoring of the actions to the plan.
- To develop, implement and monitor Faculty administrative processes and procedures, in consultation with the University’s departments. This includes both Academic and related areas as well as business support functions such as staff analysis and planning.
- To ensure the development of student facing services at all levels and be responsible for those services that provide administrative support.
- To ensure the development of the support for QA processes across all levels including handling initial student assessment processes.
- To develop and monitor systems for academic staff management processes such as workload management, staff appointments, review and associated processes.
- To develop systems and procedures for the development and monitoring of research and related activities.
- To work with the departments of the University to ensure that faculty are represented in the development of Institutional Policies and that the Faculty complies with such Institutional Policies.
- To be responsible for the Faculty retention policy and that this follows the Universities policies and practices.
- To support and advise Heads of Departments, Course Leaders and Department Administrators on matters relating to all aspects of the operation of courses, and their relationship with the Faculty and the wider University, based on a clear understanding of administration within the Faculty.
- To help co-ordinate faculty-level projects; to consult on issues arising within the faculty; and to represent the faculty within the University, in particular in relation to the International Student Exchange initiatives.
- To support excellent communication within the Faculty including communicating Faculty and University priorities and activities; and listening to and representing faculty issues.
- To undertake any other duties as required by the Dean of School and/or the 1st Deputy Rector (Academic).
PERSON SPECIFICATION
QUALIFICATIONS
- Undergraduate degree, preferably a Master degree
- English language proficiency to a level equivalent of an Academic member of staff
- Knowledge of Uzbek and Russian
EXPERIENCE
- Experience of Student or Customer facing functions
- Evidence of work experience in administrative positions
- Experience of working with people and dealing with their needs
- Experience of a higher education institution or similar organization
APTITUDES, ABILITIES, SKILLS AND PERSONAL QUALITIES
- Ability to communicate effectively with others
- Empathy with student needs and concerns
- Able to keep confidences and respect for others opinions
- Ability to communicate with a range and at different levels in an organization
- High proficiency in ICT skills
- Open and critical, supportive yet assertive attitude to colleagues
- Able to prioritise effectively
- Able to delegate effectively
- Close eye for details
- Goal directed
How to Apply
To apply please complete the application form online.
Only shortlisted candidates will be contacted.
Review other job vacancies at http://www.wiut.uz/job-wiut
