JOB TITLE: Editorial Administrative Officer
DEPARTMENT: Graduate School
REPORTS TO: Dean of Graduate School
Opening date: 06.11.2024
Deadline: 27.11.2024
PURPOSE: Editorial Administrative Officer will support the academic journal Silk Road: A Journal of Eurasian Development. Particularly, he/she will assist the Editorial Board, Dean and Managing Editor on all matters related to the publication/presentation of papers, training of graduate students, starting (but not limited) from receiving manuscripts until final publication online. Editorial Administrative Officer also supports senior management at the Graduate School (Research) and monitors research processes in order to enhance the research environment at the University. The role-holder will mainly work with administrative staff, faculty and support staff to ensure that the research environment meets the changing demands and needs of students and faculty.
PRINCIPAL ACCOUNTABILITIES:
- Manage “Silk Road: A Journal of Eurasian Development” journal activities
- Receiving manuscripts, dealing with authors and reviewers on publication procedures
- Preparation of material for Fridays Newsletter
- Manage “Research Digest” materials
- Support the Graduate School (Research office), in developing and delivering the office related activities
- Maintain and monitor Research office documentation, including incoming and outgoing correspondence
- To initiate and respond to contact from students and members of staff, over the telephone, through the internet/e-mail, social media (as appropriate), in person and by letter
- Regularly update and maintain WIUT Research web page, Research Portal and social media pages
- Support organization of research seminars, workshops and trainings
- Support organization of conferences, official guest lectures, summer schools and other regular and annual research events
- Assist in writing reports and analyzing data
- Support student research capacity building by the monitoring performance of Students Research Society
- Prepare the minutes of meetings in School/Department level
- Assist Associate dean on Research Ethics related matters
QUALIFICATIONS
- Undergraduate degree
- English, Uzbek and Russian languages proficiency
Experience
- Evidence of work experience in administrative positions
- Experience of working with people and dealing with their needs
- Experience of higher education institution or similar organization (optional)
- Experience on typing, publications and event management (optional)
Aptitudes, Abilities, Skills and Personal Qualities
- Empathy with faculty and student needs and concerns
- Able to keep confidences and respect for others opinions
- Ability to communicate with a range and at different levels in an organization
- ICT skills
- Strong writing skills (English, Uzbek and Russian)
- Basic data management skills
- Innovative, and dynamic, with a practical approach
- A strong sense of corporate commitment to the mission and objectives of the University
- Understanding of research, publications, grants and scientific events
Note: This job description does not form part of your contract but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time. Job Holders should be consulted over any changes to this job description before implementation.
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