JOB TITLE: Event Coordinator
DEPARTMENT: Operations
REPORT TO: Head of Operations Department
Opening date: 19.09.2024
Deadline: 06.10.2024
PURPOSE: The Event Coordinator will execute a comprehensive events program supporting University-wide enterprise events as well as large-scale events for the University Administration, SOBE, SOLTE, Graduate Schools and other WIUT departments. Key planning- and execution-related responsibilities may range from broad implementation of programs and events to more tactical activities.
PRINCIPAL RESPONSIBILITIES:
- To manage all pre event logistics and coordination: room setup, participants’ access to venue, AV/IT requirement, budgeting, catering, transportation and other event logistical needs with external vendors and service providers, creating badges and other duties as required;
- To be responsible for Event marketing: desktop publishing, create and send email invite using social media and internal events management tools, manage event registrations and communications with event attendees, and create attendee reports as required;
- To manage existing and create new contact databases; research and identify new contacts for inclusion in database;
- To manage and support all event-related tasks on day of event: prepare and manage materials for distribution, venue preparation, staffing of events, greeting and hosting of participants, coordinating with external vendors and service providers;
- To be responsible for post event follow up: manage event data processing and analysis, secure and process attendees and information onto appropriate databases, send thank you notes and event summary report and distribution;
- To manage Campus Space Management: campus events calendar, responding to space requests and reserving space.
Qualifications
- First degree in the area of Marketing/Management or a degree, which contains a substantial element of analytical related areas or related social science areas from an International University
- Competent in English, Russian and Uzbek
- Strong knowledge of consumer industry
- Strong range management
- Experience analyzing large amounts of data and trends
- Ability to think critically and creatively
Experience
- Evidence of analytical experience, intelligence gathering or related research experience
- Evidence working within teams
Aptitudes, Abilities, Skills and Personal Qualities
- Evidence of Quantitative analytical skills and an understanding or information systems
- Excellent communication skills
- Presentation skills
- Professional ICT skills, especially excellence in MS Excel
- Good organizational skills
- An understanding of the educational environment or similar professional environments
- A strong sense of corporate commitment to the mission and objectives of the University.
Note: This job description does not form part of your contract but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time. Job Holders should be consulted over any changes to this job description before implementation.
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