JOB TITLE: Senior Executive Officer on International Collaboration
DEPARTMENT: Executive Office
REPORTS TO: Head of Executive Office
PURPOSE: The Senior Executive Officer on International Collaboration fulfills the duties related to international matter that comprises the coordination and fulfilment the university’s both strategic purpose (internationalization and partnerships) as well as operational needs (follow-ups and relevant assistance for WIUT foreign staff and students).The main duties are focused on review process, search for existed cooperation opportunities, responses to partnership requests, due diligence process and recommendation, international relations, including relevant data collection and reporting. There are also assistance to WIUT staff/student population and reflection to needs of the university internaitonal community. The post holder partners with other WIUT divisions to provide a holistic approach to facilitating international activities. S/he serves as a resource for students, staff, and faculty with regard to international issues to ensure their international experience by participation in education/training opportunities abroad. To assist with the identification and development of International grants.
CONTEXT: The university has developed an environment and a set of policies that encourages the development of a professional relationship amongst all colleagues. The Senior Executive Officer on International Collaboration is a part of WIUT’s Executive office Section of International Affairs that works closely with Human Capital Management Department, Marketing, Admissions (Registrar’s), SOBE, SOLTE, Graduate Schools and other WIUT divisions.. The post holder secures the policy of internationalisation within the WIUT society, this meaning student and staff exchange, research and academic development, partnerships and opportunities to deepen, diversify and develop its international profile and activity, including migration matters of foreign visitors, appointed staff and inrolled international students their nexus with academic, administrative and personal concerns. The matter related to student/staff international experience enrichment, broaden the scope and range of activities for further sustaining the positions of WIUT as a leader academic institution in Central Asia are also considered as part of responsibilites.
PRINCIPAL ACCOUNTABILITIES:
- Assist in development of the University’s International Strategy.
- Be responsible for the development plans with regard to International Strategy.
- Work with Faculty and Dean's office to ensure the International Development Plan is implemented in order to ensure the Students/Staff/Researchers international experience.
- Assist in development of policies, processes and procedures related to Internationalization and global engagement.
- Identify International Funded opportunities and assist in development of relevant proposals.
- To work with all relevant departments that engage or need to engage in the development of the Universities international profile.
- To manage the Administrative process the Partnership Development process including all the Partnership Agreements, the databases of partnerships and partnership enquires and follow ups.
- To develop and enhance the regulations for visa and registration procedures.
- To provide visa and registration assistance and other logistical support to upcoming university visitors, foreign students and international staff.
- To coordinate and operate collaboratively with University colleagues in other international services to address international staff and students’ visa and registration issues.
- To contribute the process of establishing International partnerships for student/staff exchange and research collaboration, in particular, those funded by EU commission, US government and other foreign donors to ensure international cooperation and mobility projects.
- To ensure appropriate due diligence processes for partnership proposals are undertaken, recorded and evaluated, with recommendations for new Partnerships to be considered by the Rector/Executive.
- To review and update funded opportunities data.
- To report on the university international affairs and related follow up actions on a quarterly basis.
- To be the institutional first point of contact for partnership requests, and to ensure that follow up action is recorded.
- To develop of recommendations to improve the internationalization process, based on collected data review.
- To maintain local society engagement with international focus.
- To update the university web page on international affairs.
- To maintain a cooperation with organizations abroad to attract experts and executives, who are either retired or taking some time off work.
- To assist the Executive Office as appropriate, in elaboration of relevant reports concerning the international relations of university.
- To assist prospective international staff/students and facilitate their recruitment to and engagement with the University;
- To support the total integration, retention, and success of international WIUT community;
- To provide advice to international staff and students on academic and social matters ensuring the confidentiality, security and integrity of information is maintained in line with University requirements.
- To work effectively and collaboratively with University colleagues in other information and advice outlets and services to ensure accuracy, clarity, consistency and completeness of information provided concerning international affairs in university.
- To prepare annual plans of activities and events for the year, interim and end of the year review reports analyzing progress and reflecting on success and issues to address.
- To be responsible, in consultation with the Head of Executive office, for developing the International strategy and tailoring the Internationalization program.
- To undertake other responsibilities as instructed by the line manager.
- Any other appropriate duties as directed by the Rector.
ADDITIONAL ACCOUNTABILITIES:
Additionally to the principle accountabilities of the Senior Executive Officer on International Collaboration, the post holder is responsible for performing the duties to enrich the international portfolio as well as performance of WIUT globally, participate in international meetings and events. It is expected active involvement in elaboration of proposals for both internal (Policy and Regulations) and external purposes (applications for foreign grants), including other engagements concerning the issues of international affairs. Specifically:
- Collecting and summarizing all Records concerning international data;
- To provide statistical analysis based on collected and mined data;
- To participate in international events, meetings to maintain sustainable international network and cooperation;
- To host events and undertake activities for students and staff to participate in study/training programs abroad (Info days, introduction presentations).
- To maintain local society engagement with international focus, including close ties with Ministry of Secondary and Specialized Education of the Republic of Uzbekistan when it needed.
- Advising and guiding WIUT stakeholders on the international matters, WIUT international policy and procedures;
- Advising and guiding international applicants on the application process and accurate completion of the application form;
- Preparing and maintaining minutes of meetings;
- Ensuring the accuracy of the international data and the minutes of the meetings held;
- Preparing an agenda for the meetings;
- Maintaining attendance record is adhered to at office meetings;
- Maintaining a phone and e-mail directory of international staff and students;
- Undertaking other responsibilities as may be required for proper administration.
PERSON SPECIFICATION
QUALIFICATIONS
- Bachelor’s (or upper) degree is required.
- Excellent knowledge of English.
- Knowledge of Russian and Uzbek languages
EXPERIENCE
- 5 years Professional experience of Administrative functions
- 3 years experience of working with Senior Managers
- Experience of higher education institution or similar organization
- Experience of working internationally or with international partners
- Experience with the development, planning and implementation programs within the international focus are required.
- Previous experience in living and/or studying abroad highly encouraged.
APTITUDES, ABILITIES, SKILLS AND PERSONAL QUALITIES
- Ability to communicate effectively with others.
- Ability to organize a range of activities associated with a senior decision making body.
- Ability to communicate with a range and at different levels in an organization.
- Excellent ICT skills.
- Open and critical, supportive yet assertive attitude to colleagues
- Ability to deal with Confidential matters
- Effective verbal, written, interpersonal communication skills required.
- Ability to interpret and apply program rules and regulations;
- Ability to take initiative and resourcefulness in planning work assignments and in implementing long-range program improvements;
- Ability to collect, compile, analyze and evaluate data and make verbal and written presentations based on these data;
- Ability to establish and maintain cooperative working relationships with faculty, student services, administrators, student organizations, and other university agencies to plan and coordinate activities and events for international students as required;
- Ability to acquire knowledge of the overall operation, functions and programs of the campus.
